22 & 23 november 2018
Antwerp (Belgium)

Any Questions?

 

How much is the conference fee?

The conference fee is 355 EUR (excl. 21% VAT) if you register on or before 30 June 2018.

From 1 July until 14 October, the fee is 415 EUR (excl. 21% VAT).

After 14 October, the fee is 499 EUR (excl. 21% VAT).

These prices are for the 2 conference days (there won’t be offered any one day tickets). The conference fee does not include any accommodation costs. All registrants are liable to pay Belgian VAT at 21%.

Your payment must reach us within 14 days after registration. After that period, your registration is cancelled automatically if no payment is received!

Why do I have to pay 21% VAT if my company is not located in Belgium?

Under EU Customs and Excise Regulations, delegates from all the countries are required to pay VAT on any event taking place in the EU. For more info, see European Commission - Taxation and Customs Union (exception “B2B services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment and similar events”).

21% VAT is also added to the pre-conference workshop fee. If your company resides in the European Union (but not in Belgium) and has a valid VAT Number, then no VAT will be added for attending this workshop.

Where is the conference organized?

The conference takes place in:

Kinepolis Event Center
Groenendaallaan 394
2030 Antwerp
Belgium

Google maps

What do I get for this amount?

The admission fee is all-in, so including all consumptions and refreshments during breaks, lunches, walking dinner on Thursday evening. Even the parking is included.

Note: to access the pre-conference workshops on Tuesday & Wednesday, a separate ticket needs to be purchased.

What are these pre-conference days?

On Tuesday 20 and Wednesday 21 November 2018, the days before the conference starts, you have the opportunity to attend some workshops, teached by premium speakers. These workshops are organized in the conference hotel Lindner Hotel, and are full-day courses. Capacity for each workshop is either 10, 15 or 20 participants.

The fee to attend a class is 440 EUR (excl. 21% VAT). This fee includes breaks & lunch but does not include accommodation costs. If your company resides in the European Union (but not in Belgium) and has a valid VAT Number, then no VAT will be added.

Where are the pre-conference days organized?

The workshops are organized in the conference hotel:

Linder Hotel & City Lounge
Lange Kievitstraat 125
2018 Antwerp
Belgium

Website

Can I register only for a pre-conference workshop and not for the conference?

No, that’s not possible. Pre-conference workshops are only available to conference attendees. As the max. capacity per class is limited, we give priority to conference participants. In the event that the max. capacity is not reached, then the pre-conference workshops might be available for non-conference attendees as well.

Can I register now for the conference, and at a later time for a pre-conference workshop?

Yes, you can register for the conference first and later decide to attend a pre-conference workshop. When you are ready to register for the pre-conference class, use the contact form and let us know the workshop you want to attend. We will send you a link to settle the payment.

As the max. capacity per workshop is limited, we suggest not to wait with registering for these classes though. We might run out of space very soon.

Can separate tickets be bought to attend the walking dinner?

Access to the walking dinner on Thursday evening is included in the full conference fee. If you can’t spend 2 days at the conference or if you want to invite your relations, then a separate ticket can be purchased. This ticket will give you access to the walking dinner & expo area on Thursday 22 November 2018.

The admission fee is 60 EUR (excl. 21% VAT).

Will I receive an invoice?

Yes, sure.

The invoice will be send to the e-mail address that was specified when registering, after we have received your payment. If you payed by credit card, this is usually the same day. For bank transfers, this can take some days. Your payment must reach us within 14 days (= two weeks) after registration. After that period, your registration is cancelled automatically if no payment is received!

Please be sure your spam filters will allow mail from registration AT navtechdays.com, otherwise you won’t receive the payment details mail.

Why do you ask for my mobile phone number during registration?

​We noticed last year that some people didn’t receive the mail containing the link to download their conference (and workshop) ticket. When you provide your mobile phone number, we will also send you a SMS text message containing that link.

The mobile phone no. will not be used for other communications other than last minute details regarding the conference. We will not call you. We will not send you commercial messages. These SMS messages are powered by bulksms.com.

Why should I provide a picture during registration?

​When you submit your picture, this will be visible on the Attendees List which will be published on the conference website. This is a list of all participants with their name, company, job title and country.

This picture is also used in your profile on the conference app. Details of the app will be provided approx. one month before the start of the event.

Do you offer group discounts?

For every 4 full conference tickets registered at the same time, you’ll get one extra ticket for free. When you buy 4 tickets you can send 5 people to the conference, when you buy 8 tickets you can send 10 people, etc.

All registrations should be done using the same company details & invoice address, and one global invoice will be created for all registrations. Please contact us before registering all names to let us know how many tickets will be bought, so we can create the correct invoice. This invoice is then mailed to you, so you can make the payment through bank transfer.

Note: this group discount does not apply to the pre-conference workshops.

When and how will I receive the admission ticket?

2 weeks before the start of the conference, we will send you a mail (to the e-mail address used when registering). This mail contains a link to your admission ticket, which needs to be printed out and handed over at the registration desk at the entrance of the conference venue. In return of this admission ticket paper, you receive your conference badge and guide.

If you also attend one of the pre-conference workshops, a 2nd link appears in this mail. Please print this admission ticket as well, as it should be handed over at the registration desk of the conference hotel.

If you don’t have received this mail one week before the start of the conference, then let us know so we can track down the cause. It’s probably sent to a different e-mail address, blocked by a spam filter or we haven’t received payment yet.

If you have supplied your mobile phone number during registration, we’ll send you a SMS containing the link to download your conference (and/or workshop) ticket.

Note: Admission tickets are only available for registrations which are fully payed.

Is it possible to change the name of a participant?

Yes, that’s possible. If you want to change the name of a participant, you can just send us a mail with the new details. We will update the registrant details, free of charge. Changing the names is possible at no cost, until 11 November 2018.

Alternatively, you can use the edit link which appears in the mail containing your registration details, and update the data yourself.

Can I change some details after the registration?

​Yes, some details (like name, company name, job title, mobile phone no., ...) you can update yourself. Use the “edit data” link which you find in the mail containing your registration details. This will bring you to a page where you can review and edit your personal details.

Can I cancel my ticket?

For any cancellation occurring on or before 1 September 2018, the full registration fee will be refunded minus a 20 EUR administration fee.
No refunds will be issued on any cancellations after 1 September 2018.

Can I receive an invitation letter to get a Business Visa?

There are many different requirements to obtain a Visa to enter countries. Some embassies may request a conference attendee to present a letter from the Conference Organizer to verify their intentions to attend that specific conference. It may also be necessary to verify that the requester has paid the registration fee in full.

For more info: see websites of Federal Public Service Foreign Affairs and Belgium Visa Application Requirements.

We will create such an invitation letter:

  • when you have registered for the conference, and
  • when we have received your payment of the conference fee, and
  • when you have booked a stay in a nearby hotel.

Please supply a copy of your passport when you apply for a Visa invitation letter as well as a copy of your hotel booking. Please send your request to info AT navtechdays.com.

Will there be a shuttle service?

For people staying in the conference hotel “Lindner Hotel”, we have arranged a shuttle service which will bring you to the conference venue and back again. The shuttle will operate on Thursday 22 November (morning and evening) and on Friday 23 November (morning and evening). On Friday, we also have arranged shuttles to bring you to Brussels Airport, after the Closing.

Max. capacity of each coach is 50 persons. Don’t let the 1st coach drive away empty!

The shuttle timetable will be made available in our conference app and is on display in the hotel and in the conference venue.

What are the sponsor & exhibitor opportunities?

We have 6 sponsor formulas available: Platinum, Gold+, Gold, Silver, Bronze & Visibility.

All except the Visibility package include a booth in the expo area. If you can’t make it to the conference, but still want to support & sponsor this event, you can opt for the Visibility formula.

Download the Sponsor & Exhibitor Opportunities brochure for full details & pricing.
Please use the contact page if you require additional information.

Note that recruitment activities are not allowed during the conference, therefore sponsoring is not available to companies with a recruitment background .

Are the previous conference websites still accessible?

The previous conference websites (stripped down versions) are accessible through www.navtechdays.com/2017, www.navtechdays.com/2016, www.navtechdays.com/2015 and www.navtechdays.com/2014.

Is it safe to make a credit card payment through this site?

Yes it is. All payments are processed by Stripe Inc. on their secure servers. All information is sent encrypted with the SSL protocol, ensuring safe data transfer. We do not store your card number or any other payment information on our servers or databases. Stripe is a PCI Service Provider Level 1 which is the highest grade of payment processing security.

What is the common language spoken at NAV TechDays?

​The official language of the conference is English, and all general sessions, workshop and sponsor presentations will be presented in English.

What is the recommended dress code

Casual to business clothing is appropriate.

What if I have a food allergy or have any food requirements?

​If you have any special dietary or food allergy requests, please be sure to inform us during the registration process. Limited vegetarian options will be available.

Will there be a conference app?

Yes, sure. As last year, we will be using the Whova conference app. Details to update your profile will be send out approx. one month before the start of the event.

platinum sponsors

I want to participate

other sponsors

  • “ The best of NAV TechDays is the more than sensational session environment both as a speaker and as an attendee. It allows attendees to really focus and it makes it worthwhile for speakers to prepare. ”

  • “ The venue is great. There is nothing out there as comfortable as the Kinepolis rooms, and I LOVE the way the slide decks is mixed in with video of the presenter on the screen. ”

  • “ If you're budgeting your conferences, @NAVTechDays should be at the top of your list to consider. The best technical conference in our industry, by a mile #MSDyn365BC #MSDynNAV ”

    Daniel Rimmelzwaan (@drimmelzwaan)

  • “ Have you updated your calendars for @NAVTechDays in Antwerp this year? Unique chance to see the best tech work-shops and sessions for #MSDyn365BC and #MSDynNAV - the best investment you can make! ”

    Alexander Ermakov (@Alex_Ermakov)

  • “ Organisation was really well done - accomodation, shuttle service etc. That made me always feel relaxed and being able to stay tuned on the session contents. ”

  • “ The little 3-wheel car with the coffee machine offered the best Espresso I ever had in my life. Not everthing in life should be technical stuff ... Thank you for a wonderful conference! ”